University of Florida
Trusteeship Board
The university’s corporate body is the UF Board of Trustees. It establishes the institution’s policies and acts as its ultimate authority and legal owner. The UF Board of Trustees is in charge of the effective and efficient utilization of the institution’s resources and holds them in trust. Five citizen members appointed by the Board of Governors and six citizen members appointed by the Governor make up the UF Board of Trustees. Voting members also include the president of the student body and the chair of the faculty senate.
Planning and Research in Institution
The University of Florida’s institutional planning is informed and shaped by the evidence-based studies and reports provided by Institutional Planning and Research (IPR). The office provides information on the university, peer institutions, and higher education in a timely, accurate, consistent, and essential manner. University of Florida
IPR produces data visualizations, publishes reports on the institution’s performance, does research that university decision-makers require, and takes part in national studies. The office campaigns for data integrity and quality develop new applications to provide access to data and combines and interprets data from both internal and external sources. Florida University
Research Proficiency of Faculty
The University of Florida’s research portfolio is accessible online through UF Faculty Insights. Professors biographies, research fields, collaborations, academic publications and citations, and funding opportunities are all readily accessible to administrators, students, postdocs, and professors.
View the “Office Hours” training presentation for Spring 2024.
Introduction: Reporting on Academic Activities
Don’t assume anything!
In case you are unsure, always ask!
Even if you believe you know the answer, it’s still OK to inquire.
Academic Activities Reporting (AAR) is completed campus-wide by all units offering courses. Completing AAR consists of five primary functions: Python training in vizag
- Identifying the instructor(s) of a course.
- Allocating contact hours to the instructor(s).
- Identifying the employee record. The employee record number is the Job Appointment for which an employee is paid by the University of Florida. A job appointment in which the employee is receiving compensation for teaching courses, for supervising students or for the work that they are doing on instructional activities. If the job appointment is not within your department, please contact the other department to make sure which job appointment is the most appropriated one to use. Please never guess or assume the assignments of job appointments to any of the activities.
- Identifying when self-funded (off-book) courses need to be reported to Effort. If the course is taught in load and the faculty member is paid from fund 143 as a salaried expense, then let IPR know that the course needs to be reported to Effort. In this case, or if you have any questions about reporting off-book courses, please contact the administration list for AAR in Institutional Planning and Research at UF-AAR-ADMIN@aa.ufl.edu University of Florida
- Before you assign a Lump Sum Payment employee record, please read the HR policy
This guide is designed to assist Department Administrators and Faculty to understand the processes and policies surrounding AAR and the AAR System, as well as to provide easy access to resources and assistance needed to complete AAR in an accurate and timely manner. University of Florida
For inquiries, please get in touch:
- The AAR Coordinator for your department
- IPR AAR Administrators at UF-AAR-ADMIN@aa.ufl.edu (352) 392-0456, Institutional Planning and Research
Every course-offering unit on campus completes the Academic Activities Reporting (AAR). AAR completion comprises five main tasks: Training in Python in Visag
- Recognizing the course’s instructor or instructors.
- Assigning the instructor or instructor’s contact hours.
Locating the personnel file. The job appointment for which an employee receives compensation from the University of Florida is represented by the employee record number. A position wherein the worker is paid for their work on instructional activities, teaching courses, or managing pupils. Please get in touch with the other department to find out which job appointment is the most suited to use if it is not inside your department. The allocations of job appointments to any of the activities should never be guessed or assumed.
Determining the appropriate time to notify Effort about self-funded (off-book) courses. Inform IPR that the course must be reported to Effort if it is taught in load and the faculty member receives salary payments from fund 143. Please get in touch with the AAR administration list at Institutional Planning and Research at UF-AAR-ADMIN@aa.ufl.edu in this situation or if you have any questions regarding reporting off-book courses. Florida Universit
In addition to giving faculty and department administrators quick access to the tools and support they need to finish AAR accurately and on time, this handbook aims to help them comprehend the procedures and guidelines pertaining to AAR and the AAR System. University of Florida
Overview of AAR AAR: What is it?
The purpose of AAR is to record the amount of time instructors spend on instructional activity rather than research or administrative time in order to comply with Florida State’s 12 12-hour law and Federal requirements for effort reporting. It does this by gathering and allocating student contact hours to instructors. Every academic unit that offers courses on campus must fulfill AAR. Florida University
In particular, AAR performs five main tasks:
- Finding the course’s instructor or instructors.
- Assign contact hours to the instructor or instructors based on the duration of their interactions with students so that they can be included on their effort report, and locate the personnel file.
- Determining whether teachers are paid in a flat sum for self-funded (off-book) courses or as a salary expense out of fund 143.
What is the relationship between the AAR System and other university systems?
AAR depends on several other systems and procedures to function well. Understanding how information enters the system and how it impacts other processes once it is entered is crucial for accurately and promptly completing AAR.
Scheduling of Courses and Section File
The course scheduling system is where the AAR process starts. When deciding which courses will be taught and which instructors will be assigned for a given term, the AAR System uses the data that Departments have already provided in the course scheduling system. The Section File, which is then imported into the AAR System, contains this data.
It is crucial that Departments make sure that the data they submit to the Schedule of Courses is as precise as possible because of this. In order to resolve conflicts later on in the process, it is also advantageous for the AAR Coordinator and the person or people who enter information into the course scheduling system to have a good working relationship. Florida University
The system for managing graduate information (GIMS)
The Graduate Information Management System (GIMS) is used by graduate coordinators and students to handle program-related data. Information on faculty committee assignments is imported from GIMS into AAR.
Any modifications to faculty committee assignments must be submitted via the GIMS system through the department’s graduate coordinator. The AAR Module will not permit these modifications. University of Florida
In collaboration with the Graduate School, the Registrar will update the Section File with changes to graduate student section numbers, particularly the change from 7979 to 7980 to 6971 sections. AAR coordinators must get in touch with the Registrar and their graduate coordinators if they need to change these section numbers.
Accurate information in AAR is a direct result of the need to ensure accurate effort certification reports. The Effort System determines maximum effort based on contact hours submitted into AAR. The only step in the process where instructors are expected to evaluate their instructional activities is in the effort certification reports.
The effort system is directly fed by AAR, which calculates the maximum percentage of effort displayed on each instructor’s effort report based on the contact hours assigned to them. The extra instructional activity is included on the effort report for any hours that the teacher is assigned in excess of the maximum as determined by AAR.
The Timeline for AAR
- After the drop/add period is over, the Office of Institutional Planning and Research (OIPR) will “open” the AAR System to campus for each term. This is to ensure that the Schedule of Courses is as stable as possible before entering AAR.
- When drop/add is complete, OIPR will notify departmental AAR Coordinators of term-specific deadlines, system modifications or updates, and any other significant AAR-related messages. The system will thereafter be available for use. University of Florida
Deadlines for AAR
- Departments should start confirming teachers assigned to courses, assigning them contact hours, and choosing the appropriate employee record as soon as the AAR System is operational. Throughout the term, two deadlines are intended to assist Departments in tracking their progress as they join AAR.
- Base count deadline: About six weeks after AAR opens, the initial AAR deadline for base count courses is to finish AAR. OIPR will notify AAR Coordinators of the due date at the start of the term. The deadline date can be discovered by clicking the link in this website’s “Useful Link” section.
- Headcount deadline: Before the AAR System closes at the conclusion of the semester, headcount courses and any remaining base count courses must be finished. At the start of every term, OIPR will notify AAR coordinators of this and other deadlines.University of Florida
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